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News & Events

Table Host Instructions

Nov 30, 2017, Lockport CARES


Lockport CARES Annual Fundraising Banquet, Thursday, November 20, 2017




Samuel's Grande Manor   8750 Main Street, Williamsville, NY. 14221        716.634.8425         


Doors Open at  6:00 p.m.      Basket Auction from 6:00- 7:30 p.m.


Dinner & Program 7:00 p.m.  Basket Auction numbers called immediately following Program.




1.            Prayerfully consider and then personally ask guests that you feel would enjoy hearing about Lockport CARES and have a passion for helping those most in need.  Your table will seat a total of 10 people including yourself.  If it looks like you will not be able to fill all 10 seats, please let us know early as seating is limited and we will attempt to assist you in filling your table.  Adults only please.




2.            Make sure your guests understand that there is no charge for them to come, but that this is a fundraising dinner.  The ministry is funded by many people who are not necessarily wealthy, but have a heart and a commitment to the ministry.




3.            After receiving a yes from your invited guest, give or send them a confirmation card included in this packet.  All of the necessary details for the banquet are included on the card.  Each individual guest receives a card, as they reserve a seat for one person (couples would receive 2 cards etc.).   Should more confirmation cards be needed, please call Kim at (716) 228-2465.




4.            Please complete the “Table Host Guest List” and return to our office by November 15, 2017.or you may email, fax (716) 433-2908 or phone our office with your list of guest names.  You should call your guests a few days prior to the dinner to confirm their reservation and to give them their table number, which we will provide to you a few days prior by email or phone.




5.            The night of the banquet:         


a.)    The doors will open at 6:00.   Please arrive on time to greet your guests & help them.


b.)    There will be a registration table to check the guests in.  We are trying this in an effort to get an accurate count as to whom/how many guests actually came to the banquet.  Your help is critical to get this information to us!  There will be a basket auction before the dinner begins, please encourage your guests to participate.




6.            After the fundraising appeal is given, please make sure that everyone is given a pledge envelope.  Once completed please collect the pledge envelopes and donations and place them in the larger envelope on the center of the table.   Please take the envelope with your guests’ donations to a Board Member, who will be located the podium following the Basket Auction.  Guests will be able to pay by credit card that night by locating Debbie – Board Treasurer who will be located by the left side of the podium that night.


7.            Should you have any questions, please do not hesitate to call Kim (716) 228-2465


or Marty (716) 622-6148.




Thank you and God Bless,


The Banquet Committee


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